Vow Renewal – Venue

Before the Tour

• When is the venue available?
• What is the venue’s rental fee?
• What is the style of the venue?
• How far in advance can I reserve the venue?
• What is included in the venue rental fee?
• Does the venue have space for a ceremony and reception?
• What does a tour venue tour entail?
• How many people does the space accommodate?

During the Tour

• What aesthetic features does the venue have?
• What services does the venue offer?
• How many hours does the rental cover?
• What restrictions does the venue have?
• How many weddings does the venue allow within a day?
• What are your electricity capabilities?
• Is there an area to have the cocktail hour?
• Is the venue near hotels, and can you recommend any?
• What does your outdoor space look like?
• Does the venue have a tent or backup plan if I want an outdoor ceremony?
• Is the venue ADA-compliant?
• Is there parking for guests on-site? If so, is there a fee?
• How many restrooms does the venue have?
• Does the venue have a dance floor?
• Are there rooms for the couple and wedding party to get ready before the vow renewal?
• Do you require a wedding planner?
• What coordination services, if any, does the venue offer?
• How long have you been at this venue?
• How long have you been in the industry?
• Can you walk us through a typical event here? How do things normally flow?

Finances

• What’s the deposit, cancellation and refund policy?
• Are there any additional fees we should be aware of?
• Do you have liability insurance?
• What payment methods does the venue accept?
• What kind of packages do you offer?
• What is the typical budget range for weddings at your venue?

Catering

• Does the venue have an in-house caterer? Do you offer a menu tasting?
• If catering is provided, what is the food and beverage minimum?
• Can I hire outside vendors?
• Is there a kitchen on-site?
• Are we allowed to bring our own alcohol?
• Is there a corkage fee?
• Does the venue have an in-house baker? Do you offer a cake tasting?
• Is there a cake-cutting fee?

Vendors

• Can the venue accommodate a DJ or live band?
• Do you have a sound system and microphones?
• What time can my vendors start setting up?
• Do you have a list of preferred vendors I’m required to work with?
• Do you require all vendors to provide a COI (certificate of insurance)?
• What are the logistics for pros and rentals?

Decor

• Can we bring our own decorations?
• Am I allowed to rearrange anything at the venue?
• What decor, if any, is included in my rental fee?
• Do you have open-flame regulations?
• Can you share lighting and decor ideas you’ve done for past events?
• Does the venue offer set up and break down services?

Final Meeting

• When is the final venue payment due?
• Who can we contact throughout the planning process?
• Do you provide signage, or will we have to bring our own?
• Can we visit the venue a few days early with our vendors so they can see the layout?