Renewal Planning

Dear [venue manager’s name],

I hope this email finds you well. I’d like to introduce myself and my husband as we’re both interested in your beautiful venue for our upcoming vow renewal. We’d like to host the event on May 6th, 2028 and want to know your availability.

If the venue is available, can you send us everything we need to know about the pricing, specifications about guest list size and other important details for booking with you? We are also interested in scheduling a venue tour, so please let us know what dates and times are best.

If the venue isn’t available for our preferred date, what days is the space free?

We appreciate your time and consideration, and we look forward to hearing from you soon!

Best,

Amber & Tracy

Hello [planner’s name]!

My husband and I discovered you through [how you found them], and we’re obsessed with your amazing work! We would love it if you could help us plan our dream wedding.

Here’s some information about our celebration:

• Our vow renewal date is May 6th, 2028.
• Our vow renewal is [venue’s name] and is located in [venue’s location].
• Our guest count is [your guest total].
• Our preferred start and end time for the vow renewal is [your tentative vow renewal timeline].
• Our vow renewal theme is [describe how you want your wedding to look and attach a document with examples if necessary].

We would love to meet with you and speak about your services, and pricing and have a more in-depth discussion about our special day. Please let us know if you need any more information from us, and we hope to hear from you soon!

Thank you in advance for your help,

Amber & Tracy

Dear [photographer’s name],

My husband and I are excitedly planning our vow renewal, and we saw your gorgeous work on [where you found their photos]. We would appreciate your help capturing our special day. Our event will be on May 6th, 2028 in [your wedding location] between [your possible wedding times] and will include [number of guests] of our loved ones.

We kindly request the following information:

• Your availability for our preferred date.
• Your pricing information for your services.
• Additional details we should be aware of before booking with you.

If our vow renewal sounds like something you’re interested in helping us with, we would love to meet with you in person. Please let us know the best dates and times to make that happen.

Thank you for your time and consideration. We look forward to you potentially joining us in our adventure!

Sincerely,

Amber & Tracy

Hello [makeup artist’s name],

I saw your work on [where you found them] and couldn’t wait to reach out to you! I’m looking for a makeup artist to do [describe, in a few words, how you want your makeup] for my vow renewal on May 6th, 2028. I am getting ready at [venue’s name] around [start time for the day]. Not only would I love for you to do my makeup, but I would also like you to service my [name the other people who’ll need makeup].

Are you available on my wedding date? If so, please send me your rates and any other important information I should know. Thank you in advance!

Best,

Amber

Dear [florist’s name],

My husband and I were looking at [how you found them] and were amazed by the beautiful arrangements you made. Because of this, we knew we had to contact you for our vow renewal on May 6th, 2028. Our event is at [venue’s name] and we want to have [describe, in a few words, what kind of flower arrangements you want] with [the names of some of the flowers you want] included, if possible.

Please let us know if there’s anything other important details you need from us and if you’re able to work with us for our vow renewal. Thank you!

Best,

Amber & Tracy

Dear [wedding vendor’s name],

My name is Amber, and my husband’s name is Tracy and I are in the process of planning our vow renewal. I’ve done hours of research and believe you’re the best [vendor’s specialty] in the industry. [Describe why you love their work in one to two sentences.] I would be ecstatic to have you join our team of pros for our vow renewal.

Please let us know if there’s anything other important details you need from us and if you’re able to work with us for our vow renewal. Thank you!

Best,

Amber & Tracy

Hello [wedding vendor’s name],

We hope you’re doing well! My husband and I wanted to reach out again about your services because we can’t imagine our vow renewal without you. Here is a number, [your phone number], to call us if that’s a quicker and easier form of communication for you.

Please contact us at your earliest convenience!

Best,

Amber & Tracy